UGM instructions on getting a KITAS

When undergraduate students arrive in Indonesia to study at an Indonesian university they must first obtain a VITAS visa which is then converted to a KITAS temporary resident permit within 7 days of their arrival. For ACICIS students this whole process, both outside and inside the country, is supervised by ACICIS staff. It is an easy process that we have done many times. For non-ACICIS students they have to do this themselves. Below are the instructions from UGM on how to do it. Postgraduate students have even more complicated procedures to follow.

UGM instructions

The student who comes to Indonesia using VITAS (one year visa) should be aware and carefully check your 'arrival stamp' in your passport and white landing card (departure card). The right legal stamp from Immigration Officer at your first stop airport must have the following words written:

"Permitted to enter and due to report at Immigration Office in Yogyakarta within 7 (seven) days from date hereof...."

You should, then, try to come to the Office of International Affairs of UGM (Kantor Urusan Internasional) to do the following steps:

1. Reimburse the fee of Study Permit (Ministry of National Education) and Visa Authorization (Directorate General of Immigration) of Rp 500.000,- at BNI Bank;

2. Ask the sponsor letter from UGM to bring it with you to local immigration office to get KITAS, the required documents for KITAS:

• UGM sponsor letter
• Copy of passport of the relevant pages.
• Copy of visa
• Copy of white landing card (departure card)
• Copy of study permit from the Ministry of National Education
• 6 photos of 3x4 cm and 6 photos of 2x3 cm
• Immigration forms that has been completed
• Administration fee of Rp. 200.000

3. Pay the tuition fee of US$ 600 at Mandiri Bank;

4. Register at Office of International Affairs, require photos 1 of 2x3 cm and 1 of 4x6 cm;

5. Go to the program/faculty with bring the copy of Registration Form and tuition fee payment;

6. As soon as you finish reporting yourself in local immigration office (usually after two weeks you will get KITAS) then you should go to the police for STM & SKLD , to get an STM & SKLD from the police you need the following documents (3 copies of each item, except the photos):

• UGM sponsor letter
• Copy of passport of the relevant pages, including the new stamp from immigration office.
• Copy of visa
• Copy of white landing card
• Copy of KITAS (yellow card from immigration office)
• Copy of 'buku mutasi' (a blue book from immigration office)
• Copy of study permit from the Ministry of National Education
• 5 color photos in red color background of 4x6 cm and 5 photos of 3x4 cm.
• Police forms that has been completed
• Administration fee of Rp. 220.000

7. The last step will be the sub district report for you as a temporary resident of Jogja inhabitant, commonly called SKPPS (Surat Keterangan Penduduk Sementara/Letter of Temporary Resident), along with the following documents:

• UGM sponsor letter
• Copy of passport of the relevant pages, including the new stamp from immigration office.
• Copy of visa
• Copy of white landing card
• Copy of kitas (yellow card from immigration office)
• Copy of buku mutasi (a blue book from immigration office)
• Copy of STM/SKLD from the police (you should also bring the original one)
• Copy of study permit from the Ministry of National Education
• 4 color background 4x6 cm
• Administration fee of Rp. 25.000

Note: We advise you to prepare photo 15 for each size 2x3cm, 3x4cm and 4x6cm