Short Course Visas
- Participants enter Indonesia on a pre-purchased 60 day Social-Cultural Visa. This is a single entry sponsored visa that is valid if presented within three months from the date of issue.
- Participants must nominate an Indonesian embassy or consulate on program application forms. A supporting letter of sponsorship from Atma Jaya Catholic University will be emailed to all participants no later than November 1. It will specify the nominated Indonesian mission and is not transferable.
- Candidates may apply for visa at Indonesian missions in countries other than Australia. In the Southeast Asia region, ACICIS only recommends the Indonesian Embassy, Singapore.
- Participants use this letter to apply for a Social-Cultural visa. The visa is valid for 60 days (this includes arrival and departure days) and the cost is AUD$60 and payable directly to the embassy/consulate.
- Students arriving on a Visa on Arrival/tourist visa will not be permitted to commence the program.
- The visa is not a working visa. Students are in breach of their visa provisions by conducting any paid work during the program.
Applicants are advised to submit visa applications immediately upon receiving the supporting sponsorship letter. It is your responsibility to be aware of processing times, opening hours, and public holidays (both Indonesian and host country) that will effect visa processing times. Visas may take anywhere from 1-10 days to be processed. In order to apply for the visa, all participants will need to have a confirmed flight itinerary (including a return/onward flight) and a passport with sufficient validity beyond your intended departure date (usually 6 months, but 12 months is preferable).
Applicants who are unable to access an Indonesian mission may be send passports by registered post or courier to the ACICIS Perth office for processing. The deadline for receiving passports is November 15. Passports will be processed and sent back to applicants during the first week of December. Postage costs are borne by the passport holder.
The program runs for approximately 45 days. Visas are valid for 60 days. Candidates are free to arrive in Indonesia prior to the program or stay on after its conclusion for leisure purposes. It is the responsibility of participants to ensure that travel itineraries enable them to complete the program on the 60 day visa. Under no circumstances will the host university supply letters for extensions of a Social-Cultural visa. The duration of the 60 day social-cultural visa commences from the date that the student enters the country, NOT the date of issue of the visa itself. Fines for overstays are the responsibility of participants.
Submitting Visa Applications
The following instructions are from the website of the Indonesian Embassy in Canberra:
- Application form must be completed in duplicate with two passport size photographs (2x2 inch).
- Passport must be valid for at least 6 (six) months after the date of entry.
- A cover letter from the Australian sponsor (e.g. the employer, education institution) and/or a similar letter from the institution/people in Indonesia, explaining the position of the applicant, the purpose of the visit and the duration of stay. If deemed necessary, a guarantee of the availability of funds to cover living expenses while in Indonesia.
- A single entry social visit visa will be issued for up to 60 (sixty) days.
- A copy of the airline ticket/itinerary from the travel agent.
- Visa fee AUD$60.00 and has to be made in money order or company cheque payable to the Indonesian Embassy.
- It requires at least 3 (three) working days to process the visa.
- Payment of the visa administration fee does not guarantee that the application will be successful.
Visa Application Checklist
- Dress appropriately. Indonesian embassies may refuse service to people wearing thongs, shorts, short skirts, skimpy tops, torn or dirty clothing, or singlets. Long pants/skirts, shoes, and collared shirts/blouse are required. Presentation is often the difference between a fast turn-around or a week-long wait.
- Always carry a form of currently valid photo ID in addition to your passport (expired driving licenses may not be accepted). This will be required to be placed with the security gate in exchange for a visitors pass.
- Arrive in the morning before 10.30am. Visa applications are only accepted in morning hours. Arriving prior to 10.30am should ensure service even if queues are long. 9am is the recommended time. Pick up times are generally scheduled for the afternoon between 2-4pm.
- Over-prepare. Take along copies of documents that you may not even require. Copies of flights in and out of Indonesia, travel insurance coverage, additional passport photos, additional photocopies of your passport and your sponsor letter. Keep all copies in good condition. Torn, folded, or dirty copies may not be accepted.
- Take along a couple of black pens for any form filling
- Take money. You will pay for the visa and then be issued with a receipt. This receipt is used to pick up the visa when processing is complete. You will be informed of the date and time to return for your passport.
- Embassies do not have photocopiers or ATMs. So once again, be prepared.
Embassies and Consulates